Please follow the following steps to prepare your final paper:

  1. Prepare your camera-ready paper.
  2. Validate your camera-ready paper using IEEE PDF eXpress (https://ieee-pdf-express.org).
  3. Submit to your EasyChair account the IEEE PDF eXpress validated version of the camera-ready paper.
  4. Complete and submit the IEEE Electronic Copyright form in EasyChair.

1. To successfully create your camera-ready paper, please follow the steps below:

  1. The paper formatting guidelines are the same as the paper submission;
  2. The length limit of the full paper is 6 pages, but at least 4 pages;
  3. There is a strict size limit of 10 MB (10,485,760 bytes) for PDF files in the conference proceedings;
  4. You need to include in your paper, at the bottom of the first page, the appropriate IEEE copyright notice. Select which of the following applies to your particular case:
    • For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
    • For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3315-6853-5/25/$31.00 ©2025 Crown
    • For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3315-6853-5/25/$31.00 ©2025 European Union
    • For all other papers the copyright notice is: 979-8-3315-6853-5/25/$31.00 ©2025 IEEE

2. Use IEEE PDF eXpress to validate your paper for inclusion in IEEE Xplore:

  1. Click here to come to IEEE pdf-express.
  2. Select the New Users or
  3. Enter the following:
    · 66479X for the Conference ID
    · your email address and password (sign up a new account if you are a new user)
  4. Continue to enter information as prompted.

3. Final paper submission for production

Please log on to your EasyChair account and submit (or update) your IEEE PDF eXpress-validated version of the camera-ready paper. Papers that submitted after the June 15, 2025 may not appear in the conference proceedings, and may not be placed in IEEE Xplore.

4. Complete and digitally sign the IEEE Electronic Copyright Form (eCF) for your paper and submit it along with your final paper.

eCF is a procedure for authors to complete their publishing agreement with IEEE. A few days after the final paper submission deadline, you (corresponding author) will receive an email with a user ID and password, and more detailed information on accessing IEEE Electronic Copyright. Please contact us if you need help with this procedure.

IMPORTANT NOTE: Please be aware that once you submit your IEEE Electronic Copyright form, you will not be able to go back and make changes. IEEE does not have any mechanism to redo an electronic copyright form and you will not be able to complete more than one form per paper. As such, please be sure that the title, author list, etc. (as specified in Step. 3) are correct and final on the IEEE Electronic Copyright Form prior to completing and submitting the copyright form.

Papers without completed copyright forms will not appear on the conference proceedings and will not be enrolled in IEEE Xplore.